Avatar
Hello
Guest
Log In or Sign Up
ESFA Update: 14 August 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers

ESFA Update further education: 14 August 2019
ESFA Update academies: 14 August 2019
ESFA Update local authorities: 14 August 2019
Details
Items for further education
Actionhow to claim exceptional learning support for 2019 to 2020
Actionimpact of McCloud judgement on colleges
Reminderchange in payment dates
Informationcyber crime and cyber security guide for education providers
Information2019 to 2020 student transfer process for pre-existing qualifications
Informationdevolution of the adult education budget, effective from 1 August 2019
Informationchanges to the Student Bursary Support Service (SBSS)
Informationnew feature in the 2019 to 2020 apprenticeship funding rules
Informationdata returns for 2019 to 2020
Informationapprenticeship service opens for small and medium sized apprenticeship employers and supporting training providers who signed up to test the service

Items for academies

Information2019 to 2020 school census guide
Informationcyber crime and cyber security guide for education providers
Informationchanges to the Student Bursary Support Service (SBSS)

Items for local authorities

Information2019 to 2020 school census guide
Informationcyber crime and cyber security guide for education providers
Informationchanges to the Student Bursary Support Service (SBSS)

Published 14 August 2019

ESFA Update: 7 August 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 7 August 2019

ESFA Update academies: 7 August 2019

ESFA Update local authorities: 7 August 2019

Details
Items for further education
Action2019 to 2020 Advanced Learner Loans performance management point 1
Informationupcoming roadshow for apprenticeship main providers
Your feedbackcan you help us with our new FE staff data service?
Items for academies
Informationupdate to guidance on the teachers’ pension employers contribution grant
Your feedbackwould you like to take part in research around education funding transparency?
Items for local authorities
Informationupdate to dedicated schools grant pupil number tools
Informationupdate to guidance on the teachers’ pension employer contribution grant
Your feedbackwould you like to take part in research around funding transparency?

Published 7 August 2019

Wave of Companies Join Apprenticeship Register.

A wave of organisations have been added to the refreshed register of apprenticeship training providers, while nearly 20 have been removed – in its first major update in almost 12 months.

Forty three additional providers have been allowed on by the Education and Skills Funding Agency, including 25 main providers, 14 supporting and four employers.

Nineteen providers, meanwhile, have been removed from the register, most of which were main providers.

Eleven have changed from being main providers to being supporting, so they can only work as subcontractors; and two have made the opposite journey.

This update follows a year-long review, started in October 2017, that led to new “stringent and challenging entry requirements” for the register.

These requirements were brought in by the ESFA after FE Week uncovered instances where companies run by their sole director from their home address were being given access to millions in apprenticeship funding, despite having zero experience of delivering government-funded programmes.

Analysis by this publication in December found that almost a third (580) of providers on the register did not deliver any apprenticeships in 2017.

But under this stricter regime, applicants had to have been trading for 12 months at least in order to be eligible, and provide a full set of accounts to be on the register.

Subcontractors delivering less than £100,000 of provision a year also needed to register.

Additionally, the agency will throw providers off the register if they go 12 months with no delivery after joining the register.

Getting onto the register, then, will be a relief for many providers, especially after most were left hanging by the government for months following their applications in December.

This is despite the ESFA planning to tell providers if they have been successful 12 weeks after their bid.

Since October 2018, only 23 other companies have been added to the register – all of whom were supporting providers.

The full list of new providers is below:

ESFA Update: 31 July 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents
ESFA Update further education: 31 July 2019
ESFA Update academies: 31 July 2019
ESFA Update local authorities: 31 July 2019
Details
Items for further education
Informationfunding assurance review visits
Informationapprenticeship funding rules for 2019 to 2020
Informationfinancial assurance – monitoring the funding rules 2019 to 2020
Informationadult education budget (AEB) postcode file and guidance
Information16 to 19 funding guidance for academic year 2019 to 2020
Items for academies
Informationacademies land and building collection tool (LBCT)
Informationacademies accounts return
Informationacademy trust management letters factsheet
Informationacademies consolidated annual report and accounts for 2017 to 2018
Information16 to 19 funding guidance for academic year 2019 to 2020
Items for local authorities
Informationadult education budget (AEB) postcode file and guidance
Information16 to 19 funding guidance for academic year 2019 to 2020

Published 31 July 2019

ESFA Move to Short Notice Funding Audits in Data Crackdown

Colleges and training providers will now be given as little as two weeks notice of a financial assurance audit and only three days to present sample files, the ESFA has warned.

A letter from the agency, titled ‘ESFA Funding Assurance’ visits, says it plans to give providers as little as two weeks’ notice of an assurance review visit, which can take place any time of year, whereas previously providers were notified in June or July if they were to be visited in September.

And where before, providers had between five and ten days to prepare a selected sample of individual learner files, the ESFA will now give them between three and five days.

FE Week also understands that while the auditing only used to cover last year’s data and clawback from last year, this has been extended to include data from three years’ previously.

Elements of this new regime chime with the controversial mystery auditsthe ESFA carried out a number of providers earlier this year, where hundreds of documents from as far back as 2015/16 had to be handed over within two days.

This tightening of deadlines for providers is part of a crackdown by the ESFA on record-keeping by FE institutions.

3aaa, one of the country’s biggest apprenticeship providers, went bust in October after it was alleged employees had manipulated data to artificially inflate achievement rates by a huge amount.

In March, the principal of Dudley College, Lowell Williams, apologised after it was found the college had been late in recording the withdrawal of numerous apprentices, which also inflated the achievement rate.

An ESFA investigation also found some learners’ end dates were inaccurate.

The ESFA audit team has also been beefed up this year.

As reported by FE Week, in May, it launched a recruitment drive for a “newly created market oversight unit”, including an advert for four auditor vacancies posted on the civil service jobs website.

ESFA Update: 24 July 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 24 July 2019

ESFA Update academies: 24 July 2019

ESFA Update local authorities: 24 July 2019

Details
Items for further education
Informationremoval of funding approval from pre-existing qualifications
Information2019 to 2020 apprenticeship carry-in allocation
Informationqualification achievement rate (QAR) updates
Informationguidance to support preparations for leaving the European Union
Informationsmall and medium sized apprenticeship employers and supporting training providers lined up to help develop the apprenticeship service
Informationchange in payment dates from August 2019
Items for academies
Informationannual accounting officer letter to academy trusts
Informationremoval of funding approval from pre-existing qualifications
Informationacademies chart of accounts
Informationreducing data burdens on schools
Informationguidance to support preparations for leaving the European Union
Items for local authorities
InformationJune 2019 release of 16 to 19 FE data and management information for local authorities
Informationreducing data burdens on schools
Informationguidance to support preparations for leaving the European Union

Published 24 July 2019

ESFA Update further education: 17 July 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents
ESFA Update further education: 17 July 2019
ESFA Update academies: 17 July 2019
ESFA Update local authorities: 17 July 2019
Details
Information for further education
Reminderassurance certificate for providers and employer-providers who deliver adult provision, including apprenticeship and traineeships and subcontract ESFA funding
Reminderreformed English and maths Functional Skills
Information2019 to 2020 funding grants and contracts
Information2020 T Level providers who are planning to deliver the T Level Transition Programme from the 2020 to 2021 academic year
Informationinteractive post-16 school census tool
Informationmaths and English condition of funding tool
Informationindustry placements – capacity and delivery fund (CDF) for 2020 to 2021 for 16 to 19 providers in receipt of CDF in 2019 to 2020 academic year
Informationchange in payment dates from August 2019
Informationindividualised learner record (ILR) change management webinar
Information for academies
Actionadd your member and trustee email addresses to get information about schools
Reminderbudget forecast return 3 year
Informationupdate to guidance on the teachers’ pension employer contribution grant
Informationlocal authority financial transparency consultation
Informationpublication of asbestos management assurance process (AMAP) report
Information2020 T Level providers who are planning to deliver the T Level Transition Programme from the 2020 to 2021 academic year
Informationindustry placements – capacity and delivery fund (CDF) for 2020 to 2021 for 16 to 19 providers in receipt of CDF in 2019 to 2020 academic year
Information2019 to 2020 funding grants and contracts
Informationinteractive post-16 school census tool
Informationmaths and English condition of funding tool
Informationcondition spend data collection (CSDC) reports for 2016 to 2017 and 2017 to 2018
Information for local authorities
Informationupdate to guidance on the teachers’ pension employer contribution grant
Informationlocal authority financial transparency consultation
Informationpublication of asbestos management assurance process (AMAP) report
Information2020 T Level providers who are planning to deliver the T Level Transition Programme from the 2020 to 2021 academic year
Informationindustry placements – capacity and delivery fund (CDF) for 2020 to 2021 for 16 to 19 providers in receipt of CDF in 2019 to 2020 academic year
Information2019 to 2020 funding grants and contracts
Informationinteractive post-16 school census tool
Informationmaths and English condition of funding tool
Informationcondition spend data collection (CSDC) reports for 2016 to 2017 and 2017 to 2018

Published 17 July 2019

Detailed ESFA Guide: Subcontracting: Using Funding to Offer Education and Training

Information for providers of adult education and training services, including apprenticeships and traineeships on subcontracting ESFA funding.

Contents
  1. Subcontracting: for the first time
  2. Subcontracting: second-level
  3. Providing external assurance on subcontracting controls
  4. List of declared subcontractors (formerly the ‘subcontracting register’)

A lead provider is a college, training organisation or employer that has a direct contractual relationship with the ESFA.

A subcontractor is an organisation that is engaged in a contractual and legally binding arrangement with one or more lead providers, to deliver education and training provision that the ESFA funds.

Each lead provider and subcontractor must have a valid UK Provider Registration Number (UKPRN).

ESFA recognises that subcontracting has an important role to play in delivering quality learning to apprentices and adult learners. In recent years, we have strengthened our funding rules on subcontracting and we are continuing to do so. We expect providers to maximise the amount of funding that reaches front line delivery of high-quality learning.

When subcontracting, ESFA will require providers to:

  • clearly describe, before each subcontracting relationship is agreed the reason for subcontracting and all services they will provide and the associated costs when doing so. This will include a list of specific costs for managing the subcontractor, quality monitoring activities, and for any other support activities offered by the main provider to the subcontractor
  • ensure all costs are individually itemised and describe how each cost contributes to delivering high-quality learning. Providers must also explain how such costs are reasonable and proportionate to delivery of the learning or apprenticeship training
  • include a breakdown of all services and costs in each subcontract

ESFA will, ready for delivery from 1 August 2019:

  • revise funding rules and associated compliance measures to incorporate the requirements set out above
  • implement a risk-based approach for monitoring these rules
  • impose compliance measures when appropriate

These expectations will be reviewed in 18 months.

The implementation of the revisions to the AEB and apprenticeship funding rules will apply to new learner, or apprentice starts from 1 August 2019. We realise there should be an implementation period to allow providers to adjust to the changes and to revise their contracts with their subcontractors.

The implementation period of the revised rules will apply as follows:

  • From 1 August 2019 for new learner and apprentice starts where a new subcontract is yet to be agreed and entered into, and
  • By 30 November 2019 for new learner and apprentice starts where revised subcontracts are required

This means that from 1 December 2019, these revised subcontracting rules apply to all new learner or apprentice starts

Subcontracting: For the First Time

If the funding rules you are working to require permission from the ESFA to subcontract for the first time, you must obtain the ESFA’s written permission before doing so.

Subcontracting for the first time: seeking written approval (PDF, 150KB, 4 pages) describes the process for getting permission to subcontract funding for education and training.

Along with the request to subcontract, you must also provide a report from an external auditor.

Subcontracting: Second-Level

If the funding rules you are working to allow subcontracting to a second level (where a subcontractor further subcontracts to another legal entity), you must first obtain the ESFA’s written permission. You must obtain permission from the ESFA to subcontract to a second level every year.

You can find the information we need in order to review requests from providers to subcontract to a second level:

Subcontracting to a second level: seeking written approval (PDF, 156KB, 6 pages)

Providing External Assurance on Subcontracting Controls

The ESFA funding agreements contain a clause about an annual subcontracting assurance requirement. The clause requires lead providers that will subcontract more than a defined level of provision to obtain a report from an external auditor that provides assurance on the arrangements in place to manage and control their subcontractors. The clause requires lead providers in scope to supply us with a certificate confirming that the report provides satisfactory assurance.

We’ve published guidance on the clause and the information we need from lead providers.

List of Declared Subcontractors (formerly the ‘subcontracting register’)

The list of declared subcontractors provides information about subcontractors that hold contracts worth at least £100,000 in aggregate with one or more ESFA-funded providers of adult education and training services, including apprenticeships and traineeships.

Subcontractors are shown with their lead or main provider/s and the individual values of their contracts.

Some subcontractors are ‘lead or main providers’ in their own right. We have used data taken from subcontractor declarations that lead or main providers submit each funding year.

Published 31 January 2018 
Last updated 10 July 2019 + show all updates

  1. 10 July 2019 We have updated the first part of this page to reflect that our funding rules on subcontracting apprentice training have been strengthened.
  2. 6 August 2018 Added information explaining our intention to work with the sector to develop and publish expectations around subcontracting fees and charges in the coming months.
  3. 31 January 2018 First published.
ESFA Update: 10 July 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents
ESFA Update further education: 10 July 2019
ESFA Update academies: 10 July 2019
ESFA Update local authorities: 10 July 2019
Details
Items for further education
Informationstatement of expectations about the services providers of apprenticeships and adult education budget delivery, including traineeships, should offer their subcontractors
Informationhow T Levels will be funded in 2020 to 2021 academic year
Informationchange in payment dates from August 2019
Your feedbackyour experience working with ESFA
Items for academies
Informationnew guidance available for setting executive pay
Informationhow T Levels will be funded in 2020 to 2021 academic year
Items for local authorities
Informationupdated institution level high needs import/export data
Informationhow T Levels will be funded in 2020 to 2021 academic year

Published 10 July 2019

ESFA Update: 3 July 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents
ESFA Update further education: 3 July 2019
ESFA Update academies: 3 July 2019
ESFA Update local authorities: 3 July 2019
Details
Information for further education
Actionwe’re turning off the Hub soon – get prepared now
Actionfinal chance to register expression of interest to test the apprenticeship service
Actionin-year qualification achievement rates for 2018 to 2019
Information16 to 19 funding guidance for academic year 2019 to 2020
Information2018 to 2019 year-end forecast funding claim – indicative reconciliation statement
Informationupdate to the adult education budget funding and performance management rules 2019 to 2020
Informationupdate to the Advanced Learner Loans funding rules 2019 to 2020
InformationLearning Records Service (LRS) new guidance video
InformationKeeping Children Safe in Education
Informationfire safety advice for building owners with balconies
Informationchange in payment dates from August 2019

Information for academies

ActionEarly Career Framework – the procurement for support is now live
InformationAcademies Financial Handbook 2019
Informationacademies planning calendar 2019 to 2020
Informationupdate to the teachers pay grant supporting information
Information16 to 19 funding guidance for academic year 2019 to 2020
InformationKeeping Children Safe in Education
Informationfire safety advice for building owners with balconies

Information for local authorities

ActionEarly Career Framework – the procurement for support is now live
Information2019 to 2020 mainstream school funding formulae published
Informationupdate to the teachers pay grant supporting information
Information16 to 19 funding guidance for academic year 2019 to 2020
InformationKeeping Children Safe in Education
Informationfire safety advice for building owners with balconies

Published 3 July 2019