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ESFA Update: 4 December 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 4 December 2019

ESFA Update academies: 4 December 2019

ESFA Update local authorities: 4 December 2019

Details
Items for further education
Remindersubmission of college financial statements
Reminderindividualised learner record (ILR) R04 return
Reminderregister for our webinars on how to support smaller employers transition to the apprenticeship service
Informationapplications to the register of apprenticeship training providers
Informationpublication of high needs student and pupil numbers recorded in the ILR and school census 2018 to 2019
Informationreminder of advice on Aluminium Composite Material cladding
Your feedbackour online remittances for post-16 funding
Items for academies
Actionacademies financial returns deadlines
Actionteachers’ pension employer contribution grant (TPECG) supplementary fund claim form now available
Reminderindividualised learner record (ILR) R04 return
Informationpublication of high needs student and pupil numbers recorded in the ILR and school census 2018 to 2019
Informationreminder of advice on Aluminium Composite Material cladding
Your feedbackour online remittances for post-16 funding
Items for local authorities
Actionteachers’ pension employer contribution grant (TPECG) supplementary fund claim form now available
Reminderindividualised learner record (ILR) R04 return
Informationpublication of high needs student and pupil numbers recorded in the ILR and school census 2018 to 2019
Informationreminder of advice on Aluminium Composite Material cladding
Your feedbackour online remittances for post-16 funding

Published 4 December 2019

ESFA Update: 27 November 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 27 November 2019

ESFA Update local authorities: 27 November 2019

Details
Items for further education
Actionadult education budget, 19 to 24 traineeships and 16 to 18 traineeships, review point 1
Remindersubcontractor declaration for adult delivery, including apprenticeships and traineeships, and for the first time, for 16 to 19 provision
Informationrequesting a 19 to 24 traineeship allocation for the 2019 to 2020 funding year deadline
Information2018 to 2019 final reconciliation statements
Informationcontract capping release, over-delivery, for 2018 to 2019
Informationtraining providers helping to test the apprenticeship service
Items for local authorities
Actionadult education budget, 19 to 24 traineeships and 16 to 18 traineeships, review point 1
Informationgrowth and falling rolls fund guidance for 2020 to 2021

Please note, there is no academies edition of Update this week

Published 27 November 2019

ESFA Update: 20 November 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 20 November 2019

ESFA Update academies: 20 November 2019

ESFA Update local authorities: 20 November 2019

Details
Items for further education
Actionsubcontractor declaration for adult delivery, including apprenticeships and traineeships, and for the first time, for 16 to 19 provision
Informationsubmission of college financial returns
Informationbuilding component reminder
Items for academies
Actionprepare now for TPECG supplementary fund claims
Reminderpensions re-enrolment
Informationupdated high needs allocated place numbers and dedicated schools grant (DSG) allocations 2019 to 2020
Informationbuilding component reminder
Items for local authorities
Actionprepare now for TPECG supplementary fund claims
Informationupdated high needs allocated place numbers and dedicated schools grant (DSG) allocations 2019 to 2020
Informationbuilding component reminder

Published 20 November 2019

ESFA Update: 13 November 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 13 November 2019

ESFA Update academies: 13 November 2019

Details
Items for further education
Actionregister for our webinars on accessing the apprenticeship service for small and medium employers (SMEs)
Actionsubmit your college finance record for 2018 to 2019
Remindersubcontractor declaration for adult delivery, including apprenticeships and traineeships, and for the first time, for 16 to 19 provision
Items for academies
Final remindersubmit your school resource management self-assessment tool checklist
Informationacademies accounts return Skype call and web chat schedule

There are no items for local authorities this week.

Published 13 November 2019

ESFA Update: 7 November 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 7 November 2019

ESFA Update academies: 7 November 2019

ESFA Update local authorities: 7 November 2019

Details
Information for further education
Actiondeclare your residential arrangements for learners aged 16 to 18 and up to 25 for learners with high needs
Remindertraineeship in-year growth business case window 2019 to 2020 – 16 to 18 mainstream budget only
InformationSME access to the apprenticeship service from 2020
Information2019 to 2020 Advanced Learner Loans performance management point 2
Information16 to 19 funding arrangements for 2020 to 2021
Information for academies
Informationpre-election period guidance for schools and academy trusts
Actionacademies accounts return 2018/19 online form now open
Actionsubmit your school resource management self-assessment tool checklist
ActionCondition Improvement Fund (CIF) 2020 to 2021
Informationfinancial support for academy trusts in financial difficulty
Information16 to 19 funding arrangements for 2020 to 2021
Information for local authorities
Informationpre-election period guidance for schools and academy trusts
Remindertraineeship in-year growth business case window 2019 to 2020 – 16 to 18 mainstream budget only
Informationearly years national funding formula rates and guidance 2020 to 2021
Information2019 to 2020 Advanced Learner Loans performance management point 2
Information16 to 19 funding arrangements for 2020 to 2021

Published 7 November 2019

ESFA Update: 30 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 30 October 2019

ESFA Update academies: 30 October 2019

ESFA Update local authorities: 30 October 2019

Details
Information for further education
Actionresponse to ESFA letter about subcontracting the delivery of education and training using post-16 funds
Actionmoratorium on approving qualifications for funding post 16
Remindersubcontractor declaration for adult delivery, including apprenticeships and traineeships, and for the first time, for 16 to 19 provision
Informationfunding methodology for the 16 to 19 discretionary bursary fund is changing from academic year 2020 to 2021
InformationESFA confirms SMEs can access the apprenticeship service from January 2020
Informationapprenticeships non-levy allocations from April 2020
Informationnew entrants applying to the register of apprenticeship training providers (RoATP) are invited to test new application service
Information for academies
Actionland and building tool is open for completion by Monday 4 November 2019
Actionresponse to ESFA letter about subcontracting the delivery of education and training using post-16 funds
Reminderautumn school census
InformationTeachers’ pay and teachers’ pension employer contribution grants for 2019 to 2020
InformationPE and sport premium allocations and conditions of grant for 2019 to 2020
Informationfunding methodology for the 16 to 19 discretionary bursary fund is changing from academic year 2020 to 2021
Informationfree training for school leaders in integrated curriculum and financial planning
Items for local authorities
Actionresponse to ESFA letter about subcontracting the delivery of education and training using post-16 funds
Reminderautumn school census
Reminderlocal authorities to submit grant return and use of funds statement by Thursday 31 October 2019
InformationTeachers’ pay and teachers’ pension employer contribution grants for 2019 to 2020
InformationPE and sport premium allocations and conditions of grant for 2019 to 2020
Informationfunding methodology for the 16 to 19 discretionary bursary fund is changing from academic year 2020 to 2021
Informationfree training for school leaders in integrated curriculum and financial planning

Published 30 October 2019

ESFA Update: 23 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 23 October 2019

ESFA Update academies: 23 October 2019

ESFA Update local authorities: 23 October 2019

Details
Items for further education
Actiondeclare your subcontracting arrangements for adult funded programmes
ReminderRegister of Apprenticeship Training Providers (RoATP)
Informationinterest free loans to fund energy saving projects
Informationqualification achievement rate (QAR) dashboard updates on View Your Education Data
Informationnew funding reports guidance
Information16 to 19 revenue funding allocations for 2019 to 2020
Items for academies
Actionland and building collection tool is open for completion by 4 November 2019
Reminderautumn school census deadline
Informationinterest free loans to fund energy saving projects
InformationAcademies Accounts Return 2018 to 2019 guidance and resources are now published online
Information16 to 19 revenue funding allocations for 2019 to 2020
Items for local authorities
Actionlocal authority return about 16 to 19 infrastructure changes
Reminderautumn school census deadline
Informationinterest free loans to fund energy saving projects
Informationschools financial benchmarking tool updated for maintained schools
Information16 to 19 local authorities grant return and use of funds statement; process for 2018 to 2019
Informationschools funding 2020 to 2021
Informationnew funding reports guidance
Information16 to 19 revenue funding allocations for 2019 to 2020

Published 23 October 2019

ESFA Update: 16 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 16 October 2019

ESFA Update academies: 16 October 2019

ESFA Update local authorities: 16 October 2019

Details
Items for further education
Reminderget ready for Brexit
Actionfunding claims 2018 to 2019 – final claim
Remindercomplete your autumn school census return by 30 October 2019
Informationapplications now open for two new education technology programmes
InformationInternational Charity Fraud Awareness Week: 21 to 25 October 2019
Informationupdated provider data self-assessment toolkit (PDSAT)
Items for academies
Actionadd your member and trustee email addresses to get information about schools
Actionsubmit your school resource management self-assessment tool checklist
Actionacademy trust accounts submission coversheet guide
Actionland and building collection tool is open for completion by 4 November 2019
ActionCondition Data Collection – accessing your school condition report
Remindercomplete your autumn school census return by 30 October 2019
Informationnational funding formulae provisional allocations
Informationlist of academy trusts late with two or more financial returns in the 2018 to 2019 academic year
Informationapplications now open for two new education technology programmes
InformationSchool Places and Spaces Conference – Tuesday 12 November, Birmingham
InformationInternational Charity Fraud Awareness Week: 21 to 25 October 2019
Informationupdated provider data self-assessment toolkit (PDSAT)
Items for local authorities
Actionfunding claims 2018 to 2019 – final claim
ActionCondition Data Collection – accessing condition reports for your schools
Remindercomplete your autumn school census return by 30 October 2019
Informationnational funding formulae provisional allocations
Informationconsultation on revised arrangements for the dedicated schools grant
InformationSchool Places and Spaces Conference – Tuesday 12 November, Birmingham
Informationupdated provider data self-assessment toolkit (PDSAT)

Published 16 October 2019

ESFA Update: 9 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 9 October 2019

ESFA Update academies: 9 October 2019

ESFA Update local authorities: 9 October 2019

Details
Items for further education
Reminderget ready for Brexit
Reminderthe Association of Colleges Brexit No Deal preparation advice and webinar
Actionfunding claims 2018 to 2019 – final claim
InformationOctober apprenticeship payments update
Informationpublication of Framework for Delivery of the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationadult education budget (AEB) allocation statements
Informationindividualised Learner Record (ILR) R14 hard close
Informationqualification achievement rates (QAR) dashboard 2018 to 2019

Items for academies

Actionland and building collection tool is open for completion by 4 November 2019
Informationpublication of Framework for Delivery for the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationindividualised learner record (ILR) R14 hard close

Items for local authorities

Actionfunding claims 2018 to 2019 – final claim
Informationpublication of Framework for Delivery of the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationschool improvement monitoring and brokering grant
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationadult education budget (AEB) allocation statements
Informationindividualised Learner Record (ILR) R14 hard close
Informationqualification achievement rates (QAR) dashboard 2018 to 2019

Published 9 October 2019

ESFA Crack Down on Poor Sub-Contracting Practice – Sector Response

ESFA Chief Executive writes to post-16 education and training providers to underline the strict sub-contractor rules.

ESFA Chief Executive, Eileen Milner, has written to education and training providers to remind them that the ESFA will take action where there is evidence any provider is not playing by its strict sub-contracted rules.

Under the rules, a sub-contractor can deliver education and training on behalf of a lead provider in receipt of ESFA funds. However, lead providers have a legal duty to make sure public funds are spent according to the ESFA’s sub-contracting rules, so that learners receive the best possible education or training. The majority of subcontracting is done well and in accordance with the rules.

In accepting ESFA or public funds, providers confirm they accept the terms and conditions of their funding agreement, and that they have a process in place to ensure that sub-contracted provision is delivered properly, securely and meets ESFA rules.

Sector Response

Jim Carley, Managing Director, Carley Consult Ltd, said:

“I personally think a review of this kind is welcome. Whilst providers subcontracting over £100K are obligated to have their compliance with ESFA subcontracting rules independently audited, there are no standards set in terms of who an appropriately competent auditor should be. The result is many providers look for the cheapest audit option, rather than the most rigorous, which in the extreme is no more than a rubber stamping exercise.

“Those subcontracting less than £100K are not subject to any type of audit! At the same time, the ESFA need to be clearer in their expectation. In some cases the rules for subcontracting vary between provisions (e.g. AEB and Apprenticeships) which results in a confusing message on compliance. The new requirement for prime providers to provide a full breakdown of their costs in subcontract agreements is also unnecessarily heavy handed. More work is needed on all sides.”

Association of Employment and Learning Providers chief executive Mark Dawe said:

“The ESFA letter correctly sets out that subcontracting can be done well for the right curriculum reasons and in our view underlines why ITPs and colleges must have strong governance and auditing arrangements in place to ensure that either abuse or inefficient use of public money is avoided. 

“However AELP believes that the agency could still go much further in limiting the potential for misuse if it followed the GLA’s example and imposed a 20% cap on management fees under subcontracting arrangements.  We haven’t seen any justification for it not taking this step after the Commons education committee made its recommendations a year ago.”

Matt Garvey, Managing Director of West Berkshire Training Consortium comments:

“At WBTC have successfully subcontracted for many years with praise from Ofsted and auditors on the way we support, manage and risk assess our subcontractors. I welcome the somewhat belated intervention by the ESFA, malpractice has been rife for too long. One intervention, not mentioned in the letter, is that the ESFA could take a more active interest in disputes between main providers and their subcontractors. Sadly, to date, they have viewed these as contractual issues between the two parties and have taken little or no interest. Yet such disputes  can easily lead to learners and employers being disadvantaged. Through this announcement I hope that the ESFA are starting to realise that they need to be more actively involved in the sector; after recent scandals at AAA and Brooklands we can all understand why.” 

Association of Colleges (AoC) Deputy Chief Executive, Julian Gravatt said:

“It’s clear that this review is necessary, and consulting on changes for 2020 is a useful start to firm up the subcontracting process. We will use this opportunity to submit our response to the consultation.”

The letter builds on the action the ESFA has already taken this year to tighten its sub-contracting requirements.

This includes launching a review to improve subcontracting arrangements, more robust examination of data and information, holding individuals and organisations to full account, pursuing all avenues available and, where appropriate recovering public money.

Later this year, ESFA will also be seeking views from the sector to inform the ongoing review of sub-contracting.