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ESFA Update: 16 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 16 October 2019

ESFA Update academies: 16 October 2019

ESFA Update local authorities: 16 October 2019

Details
Items for further education
Reminderget ready for Brexit
Actionfunding claims 2018 to 2019 – final claim
Remindercomplete your autumn school census return by 30 October 2019
Informationapplications now open for two new education technology programmes
InformationInternational Charity Fraud Awareness Week: 21 to 25 October 2019
Informationupdated provider data self-assessment toolkit (PDSAT)
Items for academies
Actionadd your member and trustee email addresses to get information about schools
Actionsubmit your school resource management self-assessment tool checklist
Actionacademy trust accounts submission coversheet guide
Actionland and building collection tool is open for completion by 4 November 2019
ActionCondition Data Collection – accessing your school condition report
Remindercomplete your autumn school census return by 30 October 2019
Informationnational funding formulae provisional allocations
Informationlist of academy trusts late with two or more financial returns in the 2018 to 2019 academic year
Informationapplications now open for two new education technology programmes
InformationSchool Places and Spaces Conference – Tuesday 12 November, Birmingham
InformationInternational Charity Fraud Awareness Week: 21 to 25 October 2019
Informationupdated provider data self-assessment toolkit (PDSAT)
Items for local authorities
Actionfunding claims 2018 to 2019 – final claim
ActionCondition Data Collection – accessing condition reports for your schools
Remindercomplete your autumn school census return by 30 October 2019
Informationnational funding formulae provisional allocations
Informationconsultation on revised arrangements for the dedicated schools grant
InformationSchool Places and Spaces Conference – Tuesday 12 November, Birmingham
Informationupdated provider data self-assessment toolkit (PDSAT)

Published 16 October 2019

ESFA Update: 9 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 9 October 2019

ESFA Update academies: 9 October 2019

ESFA Update local authorities: 9 October 2019

Details
Items for further education
Reminderget ready for Brexit
Reminderthe Association of Colleges Brexit No Deal preparation advice and webinar
Actionfunding claims 2018 to 2019 – final claim
InformationOctober apprenticeship payments update
Informationpublication of Framework for Delivery of the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationadult education budget (AEB) allocation statements
Informationindividualised Learner Record (ILR) R14 hard close
Informationqualification achievement rates (QAR) dashboard 2018 to 2019

Items for academies

Actionland and building collection tool is open for completion by 4 November 2019
Informationpublication of Framework for Delivery for the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationindividualised learner record (ILR) R14 hard close

Items for local authorities

Actionfunding claims 2018 to 2019 – final claim
Informationpublication of Framework for Delivery of the T Level Transition Programme
Informationupdated teachers’ pay grant rates for 2019 to 2020
Informationschool improvement monitoring and brokering grant
Informationhigh needs funding operational guide for 2020 to 2021
Informationhigh needs place change notification process
Informationadult education budget (AEB) allocation statements
Informationindividualised Learner Record (ILR) R14 hard close
Informationqualification achievement rates (QAR) dashboard 2018 to 2019

Published 9 October 2019

ESFA Crack Down on Poor Sub-Contracting Practice – Sector Response

ESFA Chief Executive writes to post-16 education and training providers to underline the strict sub-contractor rules.

ESFA Chief Executive, Eileen Milner, has written to education and training providers to remind them that the ESFA will take action where there is evidence any provider is not playing by its strict sub-contracted rules.

Under the rules, a sub-contractor can deliver education and training on behalf of a lead provider in receipt of ESFA funds. However, lead providers have a legal duty to make sure public funds are spent according to the ESFA’s sub-contracting rules, so that learners receive the best possible education or training. The majority of subcontracting is done well and in accordance with the rules.

In accepting ESFA or public funds, providers confirm they accept the terms and conditions of their funding agreement, and that they have a process in place to ensure that sub-contracted provision is delivered properly, securely and meets ESFA rules.

Sector Response

Jim Carley, Managing Director, Carley Consult Ltd, said:

“I personally think a review of this kind is welcome. Whilst providers subcontracting over £100K are obligated to have their compliance with ESFA subcontracting rules independently audited, there are no standards set in terms of who an appropriately competent auditor should be. The result is many providers look for the cheapest audit option, rather than the most rigorous, which in the extreme is no more than a rubber stamping exercise.

“Those subcontracting less than £100K are not subject to any type of audit! At the same time, the ESFA need to be clearer in their expectation. In some cases the rules for subcontracting vary between provisions (e.g. AEB and Apprenticeships) which results in a confusing message on compliance. The new requirement for prime providers to provide a full breakdown of their costs in subcontract agreements is also unnecessarily heavy handed. More work is needed on all sides.”

Association of Employment and Learning Providers chief executive Mark Dawe said:

“The ESFA letter correctly sets out that subcontracting can be done well for the right curriculum reasons and in our view underlines why ITPs and colleges must have strong governance and auditing arrangements in place to ensure that either abuse or inefficient use of public money is avoided. 

“However AELP believes that the agency could still go much further in limiting the potential for misuse if it followed the GLA’s example and imposed a 20% cap on management fees under subcontracting arrangements.  We haven’t seen any justification for it not taking this step after the Commons education committee made its recommendations a year ago.”

Matt Garvey, Managing Director of West Berkshire Training Consortium comments:

“At WBTC have successfully subcontracted for many years with praise from Ofsted and auditors on the way we support, manage and risk assess our subcontractors. I welcome the somewhat belated intervention by the ESFA, malpractice has been rife for too long. One intervention, not mentioned in the letter, is that the ESFA could take a more active interest in disputes between main providers and their subcontractors. Sadly, to date, they have viewed these as contractual issues between the two parties and have taken little or no interest. Yet such disputes  can easily lead to learners and employers being disadvantaged. Through this announcement I hope that the ESFA are starting to realise that they need to be more actively involved in the sector; after recent scandals at AAA and Brooklands we can all understand why.” 

Association of Colleges (AoC) Deputy Chief Executive, Julian Gravatt said:

“It’s clear that this review is necessary, and consulting on changes for 2020 is a useful start to firm up the subcontracting process. We will use this opportunity to submit our response to the consultation.”

The letter builds on the action the ESFA has already taken this year to tighten its sub-contracting requirements.

This includes launching a review to improve subcontracting arrangements, more robust examination of data and information, holding individuals and organisations to full account, pursuing all avenues available and, where appropriate recovering public money.

Later this year, ESFA will also be seeking views from the sector to inform the ongoing review of sub-contracting.

ESFA Update: 2 October 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 2 October 2019

ESFA Update academies: 2 October 2019

ESFA Update local authorities: 2 October 2019

Details
Items for further education
Reminderget ready for Brexit
Informationhigh needs funding operational guide for 2020 to 2021
Reminderfunding claims 2018 to 2019 – final claim
Actionqualification achievement rates (QARs) 2018 to 2019
InformationHow to submit your growth funding business case for mainstream budget traineeships
Informationapprenticeship technical funding guide
Items for academies
Reminderget ready for Brexit
Actionland and building collection tool is now open for completion by 4 November 2019
InformationDeclare or seek approval for a related party transaction – new guidance from 26 September
Informationhigh needs funding operational guide for 2020 to 2021
InformationAutumn school census is approaching
InformationLearnED Roadshow events
Items for local authorities
Reminderget ready for Brexit
Informationhigh needs funding operational guide for 2020 to 2021
Reminderfunding claims 2018 to 2019 – Final claim
Actionqualification achievement rates (QARs) 2018 to 2019
InformationApprenticeship technical funding guide
InformationLearnED Roadshow events

Published 2 October 2019

ESFA Update: 25 September 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 25 September 2019

ESFA Update academies: 25 September 2019

ESFA Update local authorities: 25 September 2019

Details
Items for further education
ActionBrexit Survey
InformationESFA adult education budget (AEB) funding and performance management rules 2019 to 2020
InformationQualification achievement rates (QARs) monitoring
Items for academies
Informationland and buildings collection tool series (part 3 of 3)
Informationsupport for financial planning
Informationbuying for schools service
Informationschools causing concern guidance
InformationUpdated pupil premium allocations for 2019 to 2020
ReminderAutumn school census is approaching
ReminderSustainability Award- entries close Friday 27 September
Items for local authorities
InformationESFA adult education budget (AEB) funding and performance management rules 2019 to 2020
Informationsupport for financial planning
Informationbuying for schools service
Informationschools causing concern guidance
InformationUpdated pupil premium allocations for 2019 to 2020
InformationQualification achievement rates (QARs) monitoring
ReminderAutumn school census is approaching
ReminderSustainability Award

Published 25 September 2019

ESFA Update: 18 September 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 18 September 2019

ESFA update academies: 18 September 2019

ESFA Update local authorities: 18 September 2019

Details
Items for further education
ActionBrexit survey
ActionHigher education learning aim requests due 27 September 2019
Informationapprenticeships off-the-job training guidance and commitment statement template
Items for academies
ActionInstitute of School Business Leadership (ISBL) workforce survey
Informationacademies accounts return for 2018 to 2019: counterparty list now published
Informationschool places and spaces conference – 12 November 2019 in Birmingham
Your feedbackyour experience working with ESFA
Informationland and buildings collection tool series (part 2 of 3)
Items for local authorities
ActionHigher Education learning aim requests: due 27 September 2019
ActionInstitute of School Business Leadership (ISBL) workforce survey
Informationschool places and spaces conference – 12 November 2019 in Birmingham
Your feedbackyour experience working with ESFA

Published 18 September 2019

ESFA Update: 11 September 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 11 September 2019

ESFA Update academies: 11 September 2019

ESFA Update local authorities: 11 September 2019

Details
Items for further education
Informationfunding arrangements for 2020 to 2021
InformationKeeping Children Safe in Education 2019
Informationchild on child sexual violence and sexual harassment
Informationchanges to the National Career Service’s course directory
Informationsmall and medium sized apprenticeship employers and supporting training providers helping to test the apprenticeship service
Items for academies
Informationfunding arrangements for 2020 to 2021
Informationland and buildings collection tool series (part 1 of 3)
Informationschool resource management self-assessment tool
Informationunderstanding your data – a guide for school governors and academy trustees
InformationKeeping Children Safe in Education 2019
Informationchild on child sexual violence and sexual harassment
Your feedbackwould you like to make the general annual grant (GAG) statement easier to access?
Items for local authorities
Informationfunding arrangements for 2020 to 2021
Reminderfinancial transparency of local authority maintained schools and academy trusts
Informationschools financial value standard
InformationKeeping Children Safe in Education 2019
Informationchild on child sexual violence and sexual harassment

Published 11 September 2019

The National Careers Service Course Directory is Changing

The course directory is changing to make it easier for providers to add their course information.

As part of the measures to make the course directory easier for providers to add their course information, providers will see: a new simple interface, fewer fields to complete and mandatory learning aim reference (LAR) codes.

An image of the National Careers Service at a conference.

The changes will also make information more relevant for potential learners so they can find out what is on offer in their area and contact providers.

ESFA has developed the new improved course directory by putting user research central to the changes that have been made. They have tailored the tools through rigorous testing by real users.

The Course Directory is a database comprising records of learning opportunities for people over the age of 16 delivered by all providers contracted with Department for Education.

Providers are responsible for maintaining their records in the Course Directory and the records are displayed through Find a Course, Find Apprenticeship Training and other public and private sector websites. This enables citizens and businesses to look for different types of learning in their area and generates referrals to providers across the country.

Providers will be contacted in the next couple of months to let them know when changes will be happening and to help them manage the changes to their information. In the meantime, the support team are on hand to help and to answer any questions on support@coursedirectoryproviderportal.org.ukor 0844 811 5073.

Changes to the course directory are part of a wider programme of improvement to digital services provided by the National Careers Service.

The National Careers Service is available to anyone over the age of 13 in England and provides careers advice and guidance to help people make decisions on learning, training and work.

The National Careers Service takes a digital first approach to allow users who are able, to self-serve and find the information they need. We work closely with teachers, careers advisers and citizens to ensure our tools can be used both independently and part of face to face careers sessions.

ESFA Update: 4 September 2019

Latest information and actions from the Education and Skills Funding Agency for academies, schools, colleges, local authorities and further education providers.

Documents

ESFA Update further education: 4 September 2019

ESFA Update academies: 4 September 2019

ESFA Update local authorities: 4 September 2019

Details
Items for further education
Actionhigher education learning aim requests due Friday 27 September 2019
ActionLondon roadshow sold out – book your place at Bristol, Birmingham or Manchester to avoid disappointment!
Information£400 million investment for 16 to 19 providers
InformationEuropean Social Funding bid opportunity in 4 priority areas
Informationclaims for 16 to 19 Bursary Fund for students in defined vulnerable groups
Informationadult education budget (AEB) continuing learners funding for the 2019 to 2020 funding year
Informationrequesting a 19 to 24 traineeships allocation for the 2019 to 2020 funding year
Informationin-year qualification achievement (QAR) rates for 2018 to 2019
Informationupdated application guidance for the Register of Apprenticeship Training Providers
Informationour apprenticeships campaign ‘Fire It Up’ is back
Informationindependent review of how the government monitors colleges’ finances and financial management
Information2019 to 2020 Education and Skills Contracts amendments
Informationindividualised learner record (ILR) 2020 to 2021 proposed changes
Items for academies
InformationPrime Minister boosts schools with £14 billion package
Informationacademy funding allocation payment schedules are now available
Informationclaims for 16 to 19 Bursary Fund for students in defined vulnerable groups
Items for local authorities
Actionhigher education learning aim requests due Friday 27 September 2019
InformationPrime Minister boosts schools with £14 billion package
Informationclaims for 16 to 19 Bursary Fund for students in defined vulnerable groups
Informationrequesting a 19 to 24 traineeships allocation for the 2019 to 2020 funding year

Published 4 September 2019

ESFA Update: 28 August 2019

Latest information and actions from the Education and Skills Funding Agency for further education providers.

Documents

ESFA Update further education: 28 August 2019

Informationin-year qualification achievement rates for 2018 to 2019

There are no editions of ESFA Update for academies or local authorities this week.